Executive Administrative Assistant
Location: Pala Casino, California 92059
Job Purpose: To perform clerical and administrative functions.
Qualifications:
• Minimum four years’ experience in a high-volume operation, typing 45-60 wpm.
• Personal computer skills: Microsoft Office including Outlook program knowledge preferred.
• Basic office equipment knowledge (copy machines, telephone, etc.).
• Proper phone etiquette, people and strong communication skills.
• Letter writing skills.
• Able to read, write, speak, and understand English.
• Bilingual a plus (Spanish preferred)
• Administrative and Supervisory ability
• Ability to deal with difficult situations.
Essential Job Functions:
• Performs typing and transcription duties as required.
• Establishes procedures that implement operational and/or fiscal policies.
• Interprets policies and procedures as established by Executive team.
• Answers multiple phone lines, directing to appropriate person and/or taking messages.
• Drafts financial, statistical, narrative, and or other reports as requested.
• Independently composes reports and correspondence containing decisions that tend to establish precedents and which may commit a department or manager to a course of action.
• Arranges, participates in, and implements, as directed, weekly meetings and committee meetings.
• Does all departmental photocopying.
• Makes travel arrangements.
• Sorts and distributes mail to personnel.
• Customer Relations – directs guests with problems and/or complaints to the appropriate department head.
• Orders office supplies as needed.
• Assists in completing and handling proper distribution of Company paperwork for management.
• Maintain files.
• Performs related duties as assigned.
• Perform other duties as assigned.
